Missoula County Administrative Assistant in Missoula, Montana
invites applications for the position of:
SALARY: $17.76 Hourly
DEPARTMENT: County Attorney's Office
DIVISION: Administration/Calibrate Program
OPENING DATE: 05/11/22
CLOSING DATE: 06/01/22 05:00 PM
BARGAINING UNIT: MFPE-Federation of Missoula County Employees
WORK SITE: Missoula County Attorney's Office
SCHEDULING/HOURS OF WORK: Full time Monday through Friday
• Please complete all sections of the online application, even if a resume is submitted.
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.
DEFINITION: Performs advanced level clerical and administrative support duties for the County Attorney’s office and the Calibrate Program, to relieve attorneys and other professionals of important detail work. This position is grant funded through September 30, 2024.
REPRESENTATIVE EXAMPLES OF WORK: Performs administrative and support tasks including: reception of callers and visitors; managing calendars and scheduling appointments; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Maintains public records and files; prepares payroll forms and processes claims; monitors budget expenditures. Performs complex clerical and administrative work requiring the exercise of independent judgment. Composes and prepares correspondence, complex meeting minutes, reports and forms from source material. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, video and recording systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desk top publishing application to create brochures, write newsletters and other publications. Responds to requests for information by the public, office staff or other departments. Conducts research and answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Assists in the dissemination of information necessary to implement County or departmental policies. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as directed. May present information in public meetings.
MINIMUM QUALIFICATIONS: Requires high school graduation or GED. Requires two years of secretarial/clerical work in an office setting. A certificate of completion in a paralegal or legal secretarial program may substitute for two years of clerical experience. SPECIAL REQUIREMENTS: Must pass a driving history and criminal background investigation.
PHYSICAL/ENVIRONMENTAL DEMANDS: The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; may require attendance at meetings outside normal business hours.
APPLICATIONS MAY BE FILED ONLINE AT:
200 W Broadway
Missoula, MT 59802