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Missoula County Financial Services Associate in Missoula, Montana

invites applications for the position of:
Financial Services Associate

SALARY: Depends on Qualifications
DEPARTMENT: Financial Services
OPENING DATE: 09/15/21
CLOSING DATE: 10/06/21 05:00 PM
BARGAINING UNIT: MFPE-Federation of Missoula County Employees
WORK SITE: Missoula County Administration Building
SCHEDULING/HOURS OF WORK: Full time Monday through Friday

• Please complete all sections of the online application even if a resume is submitted.
• Please include with your completed application: College transcripts (unofficial are accepted), and a Letter of Interest.
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.
DEFINITION: Performs accounting work for the Financial Services Department with primary responsibility for the tax administration, abatements, billing and financial reporting for the Missoula County Finance Office.

REPRESENTATIVE EXAMPLES OF WORK: Performs general accounting duties including monthly reconciliation of cash receipts and disbursements; developing monthly correcting and adjusting entries; performing month-end closing process; and coordinating year-end closing. Performs miscellaneous reconciliations, including accounts payable, accounts receivable, warrants payable, and miscellaneous clearing funds. Assists with the preparation of detailed, financial accounting reports and statements. Performs general ledger duties including coordinates check write-offs; assists with maintaining the County chart of accounts; creates budget coding and project accounts; develops and enters budget amendments, transfers and corrections. Calculates and distributes countywide revenue and expenses such as personal property tax reimbursements; entitlement share; credit card fees; investment revenue and expenses; forest reserve receipts; and permissive medical levy. Generates and distributes monthly accounting and property tax reports to county management and outside agencies. Assists other departments, agencies, and the general public to interpret the reports and to identify and correct errors. Assists with tax administration duties including generating and reconciling tax bills and bills for rural special improvement districts; processing tax abatements to include property level characteristics, valuation, and classification updates. Assists with payments made under protest; allocates and distributes tax monies to appropriate funds or jurisdictions. Updates tax program coding information. Balances tax roll to assessment roll monthly and annually. Receipts and distributes deposits to appropriate funds; balancing tax and MV receipts daily to General Ledger, prepares and posts transfers between cash and investment accounts. Responsible for daily and monthly reconciliations of cash and investments to general ledger and county bank accounts. Coordinates and performs electronic transactions including debt service, payroll, and other wire transfers in and out. Responsible for disbursements through checks and wire transfers for warrant clearing and bond payments. Researches and identifies procedural changes related to assigned duties, with a focus on enhancing efficiency, transparency of operations, and effectively communicating financial reports with elected officials, department heads, countywide agencies, and the public. Collects, prepares, and develops information and work papers for outside auditors.

MINIMUM QUALIFICATIONS: Associates degree required. Degrees best suited to this position are accounting, math, and information technology. Requires two years of experience as a full-charge bookkeeper. Work experience related to property tax valuation and billing, reconciliation, and financial statement preparation is desired. Experience working with real and personal property taxes and in governmental accounting is desired.

PHYSICAL/ENVIRONMENTAL DEMANDS: The work requires little physical activity and the employee commonly remains in an office setting. May require occasional travel, locally and out of town to meetings and training. Requires a significant amount of time performing work at a computer workstation. Requires occasional medium lifting, (boxes, 25-35 pounds).

200 W Broadway
Missoula, MT 59802
Position #2020-00297