BOYS & GIRLS CLUB - POLSON Front Desk - Admin Assistant in SAINT IGNATIUS, Montana
The Boys and Girls Club is seeking a Front Desk-Administrative Assistant for their Saint Ignatius and Polson Club Houses.Primary Function:The front desk leader is one of the first people to interact with Club members & families, school professionals, community members and donors. This person is an important face of the Club and takes that seriously. Being a team player is critical to success, being willing to work towards organizational success, looks for ways to improve processes and outcomes, and relates well with all types of people in a variety of situations. Provides regular clerical and administrative support to the Chief Executive Officer and Unit Director. Prepares reports, assists with payroll, answers telephone, maintains electronic and hard copy files.KEY ROLES (Essential Job Responsibilities):1. Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor2. Answers telephones, providing general information, referring callers to other staff or taking messages as necessary3. Maintains member management tracking system, on a Salesforce platform, ensuring accuracy for easy retrieval of information. Provides constructive feedback to system managers for successful implementation.4. Monitor office supply inventory and notify supervisor when supplies need to be ordered5. May be responsible for managing inventory of office equipment and service contracts, performing routine maintenance activities and contacting service representatives as needed.6. Serves as Club receptionist, greeting all members and visitors and maintaining attendance and visitor logs7. Monitor and log staff attendance and transmit attendance data to payroll8. Perform other related secretarial or administrative duties as requestedRELATIONSHIPS:Internal: Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel.External: Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisorSKILLS/KNOWLEDGE REQUIRED/PREFERRED:-High school diploma or equivalent-One year of office clerical experience-Training in secretarial skills and use of common office equipment-Typing/keyboarding skills of at least 50 wpm-Google Suite experience, or equivalent Microsoft Office proficiency-Good written and verbal communication skills-Good organization and attention to detail-Strong customer relation skills-Able to maintain strict confidentiality-Ability to motivate youth and manage behavior problems-Mandatory CPR and First Aid Certifications (provided in the first 6 months if necessary)-Valid State Drivers License for 21 and over to drive club vans on public roads.-Must be able to pass a background check and pre-employment drug screeningPHYSICAL REQUIREMENT/WORK ENVIRONMENT-The Boys and Girls Club is a fast-paced environment. You must be physically able to engage in games and activities that are children appropriate. You must be able to lift 25lbs.