TOOLE COUNTY HEALTH DEPT. ADMINISTRATIVE ASSISTANT in SHELBY, Montana
Local Health Department is in need of an Administrative Assistant. This Administrative Assistant will perform receptionist duties, including screening correspondence, telephone calls, and visitors for a principal administrative employee in a small County department or major division of a large County department; independently schedule conferences, meetings or appointments; refer matters not needing the personal attention of that person to the appropriate staff personnel; track progress to insure timely reply by supervisor or staff as needed. Answer a variety of routine and semi-technical questions related to the organization, functions, procedures, regulations, and programs of the agency after determining that information may be given; answer inquiries for complaints which do not need policy interpretation or expertise. Maintain calendars and set up appointments for administrative and professional staff; confirm or reschedule appointments based on mutual agreement and knowledge of their work schedules, notify appropriate persons and interested parties of rescheduled appointments, anticipate the need of reference materials to be used by them and/or participants and assemble materials for their use, brief employees of the nature of appointments prior to their scheduled meetings. Appropriately bill customers, Medicaid, Medicare and private insurance companies utilizing proper coding procedures. Maintain current contracts with private insurance companies. Assist in processing and submitting deposits to the County Treasurer. Use computer and software applications to accurately enter data, search databases, create documents and send e mails Set up and maintain confidential or personal files and ensures that only authorized personnel have access to contents of files in accordance with operation procedures; set up and maintain subject matter; chronological, alphabetical , and numeric file systems according to managerial requests, functional use, or administrative guidelines. Ensure that deliverables for the task order assigned are completed and implemented in a timely fashion, Will have to collaborate with others to accomplish these deliverables, as one will not necessarily be able to personally complete all deliverables. Perform emergency response roles as directed by supervisor. Support public health screenings.