Montana Jobs

facebook youtube linkedin
Mobile Montana Labor & Industry Mobile Logo

Job Information


REQUIREMENT AND DESIRABLE QUALIFICATIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:Work Unit Overview: The County Clerk s Office preserves the records of the County. This includes maintaining salary and payroll information and ensuring County employees are paid accurately according to established procedures and the law.Job Summary: The Payroll Clerk is responsible for compiling and recording County employee time and payroll data to ensure that employees receive accurate paychecks in accordance with established procedures and the law. Duties include processing and computing employee time and payroll information, maintaining employee records related to pay and benefits, and assisting in managing the employee benefits program for County employees.Essential Functions (Major Duties or Responsibilities): These duties are the essential functions and are not all-inclusive of all duties that the incumbent performs.-Compile employee time, production, and payroll data from time sheets and other records which designate the number of hours worked to input and calculate wages earned during a pay cycle according to department policies and applicable regulations.-Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies to ensure County employees are paid in accordance with the law-Process paperwork for new employees, explain how payroll system works, and describe the benefits program including enrollment to County employees. Enter all pertinent employee information into the payroll and benefit system.-Complete all payroll functions to ensure County staff is paid in an accurate and timely manner. Establish and maintain payroll files; process forms; enter time and payroll data; verify pay amounts and adjustments; and hours of work.-Process and issue paychecks and statement of earnings and deductions to County employees according to established procedures. This includes verifying coding and signatures on checks; preparing, sorting and mailing printed checks; setting up direct deposit systems; and other duties associated with payroll processing.-Distribute payroll deductions (e.g., retirement, health insurance, dues, etc.) according to department policies and in compliance with local, state, and Federal statutes. Maintain records of payroll deduction items and balance the payroll account.-Complete, verify, and process forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance. Process and maintain records such as staff leaves, terminations for notification of FMLA and/or COBRA coverage and for possible future Unemployment Claims. Process benefits for new employees by enrolling, recording and explaining the details of medical insurance and other available benefits provided by the County.-Maintain employee attendance records by inputting individual sick leave, personal leave, and emergency leave into the system that data base used to manage employee information. Verify and adjust employee records as necessary in order that employees know the type and amount of leave time they have available. -Compile statistical reports, statements, and summaries related to pay and benefits and submit them to the appropriate departments, boards, commissions, and County officials according to established procedures.-Process monthly, quarterly, and annual reports for State and Federal government, such as 941, 1099, W-2s etc. Prepare various reports on tax and other distributions. -Assist with the development of reporting procedures for timely and accurate completion of county, federal and state reporting requirements. Work with other accounting staff on various projects related to pay and benefits. -Compose a variety of materials (e.g. reports, memos, spreadsheets, letters, procedures, manuals, etc.) for the purpose of documenting activities and providing written reference.-Provide information to employees and managers on payroll matters, tax issues