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Madison County Justice Court Compliance Clerk in Virginia City, Montana

Justice Court Compliance Clerk (Open Positions: 1)

Location: Virginia City, Virginia City, MT 59755

Department: Justice Court

Job Status: Full-Time

Days Worked: Mon., Tue., Wed., Thu., Fri.

Status: Until Filled

Details: This is a Full-time position. Wage $22.26 to $26.19 DOE Apply Now (

Position Overview

The Justice Court Compliance Clerk assists in maintaining the office of the court, maintaining the records of the court, and helps perform the duties prescribed by the judge, supervisors, and by the law. Duties include serving as a receptionist, secretary, and clerk. The Court Compliance Clerk is responsible for the supervision of the Judge’s Orders involving defendant(s) and setting up individual schedules to monitor compliance with court orders or appearances in Court. This position supervises all defendants with deferred or suspended sentences. This position is also responsible for keeping all books, papers, and records filed with the court; collecting, tracking, and processing all monies received by the court through fees, fines, bonds, and restitution; preparing for and attending hearings and clerking in the courtroom when required by the judge; preparing documents, orders, and correspondence for the court as may be required by law, the judge and the JCA; for and maintaining a monthly calendar; issuing and maintaining record of qualified jurors; and related court support services and clerical work including but not limited to answering and directing calls, processing, and distributing mail, making copies, and sending faxes, sorting/filing, and maintaining court files, and assisting with everyday procedures. In addition, he/she shall assist the Justice Court Administrator (JCA) with overflow as needed, fill in during his/her absence and complete duties delegated by JCA consisting with maintaining the records of the court and performs the duties prescribed by the judge and by the law.

Job Responsibilities

Court Compliance Essential Functions:

• Maintain full court reminders to assure Defendant complies with all sentence conditions: o Fine, surcharge, restitution, time pay & court compliance check-in agreements; o Send warning notices on citations not paid on time; attempt to contact defendants prior to placing them in the warrant file; o Community Services; o Victim Restitution notify JCA to ensure restitution is paid to victim; o Defensive Driving courses; o Alcohol and Drug courses; other classes that may be ordered; o SCRAM or Electronic Monitoring; o Detention; and o Provide the County’s Finance Department with Workers’ Compensation records quarterly or as required. • Monitor defendant completion of all conditions of court orders prior to the end of the suspended or deferred sentence. If Defendant is noncompliant on any condition, the following can occur: o Send notice of non-compliance to County Attorney's office IF sentence was Suspended or Deferred. Send a copy to Defendant or Attorney; and o Send Defendant warning notice or request a Show Cause Hearing date from JCA. • Assist JCA with jury trials as clerk or bailiff as needed. o Support the JCA as needed including but not limited to setting up files, run repository check on mandatory appearances for the Court; processing mail; o Assist JCA with clerical overflow as needed and fill-in during his/her absence and complete duties delegated by JCA; and o Must be of good moral character, trustworthy and a self-motivated and responsible person. • Must have a good working knowledge of computers, Microsoft Word, Excel, and basic accounting knowledge as well as good typing skills, formatting, must be proficient in spelling and grammar and good communications skills. • Travel is required as needed for training. • Must be able to learn the Court Case Management System, all Court programs, Criminal and Civil as it applies to Justice Court, maintain court records and files, and keep current with data entry.

Assistant Administrator Essential Functions:

  • Maintain and file all books, papers, and records filed by the court in accordance with applicable statutes and procedures established by the judge. Set up and maintain all criminal and civil records filed; process all traffic and criminal citations issued in the County; process all criminal complaints from the County Attorney's Office; maintain documentation of all records of proceedings in every case; and process all civil cases. Issue and maintain proper civil forms which include: summons, complaint, praecipe, default judgments, writs of possession, and sheriff standby etc.Process temporary and permanent orders of protection.

  • Track all cases for defendant compliance and implement procedures for defendants who violate sentence conditions. Attend hearings and clerk in the courtroom for the judge. Operate video arraignment equipment, maintain court calendar, schedule Omnibus, show cause, eviction, and other hearings.

  • Provide professional, courteous customer service to the citizens of the County by greeting and assisting the public in a professional manner that reflects the proper respect and impartiality of the judicial system. This includes answering phones, receiving the public, providing customer assistance, cashiering, performing data entry and word processing, bookkeeping, picking up mail, and processing outgoing mail. Provide proper legal forms and accurate instructions to the public. Maintain strict confidentiality of information.

  • Complete with accuracy and efficiency the administrative functions of the office to implement County legal processes in accordance with state laws. These duties include processing and distributing court documents to various agencies such as; law enforcement agencies, attorneys, detention centers, counseling agencies, the Motor Vehicle Division, the public defender’s office, the County attorney’s office, the treasurer’s office, and ensuring that conviction information is transferred to appropriate agencies.

  • Process all monetary transactions efficiently in accordance with established court guidelines. This includes but is not limited to; collecting and processing all monies received through fines, fees, bonds, and restitution; disbursing funds for restitution and bonds; and preparing daily bank deposits, as well as weekly and monthly financial reports.

  • Assisting the judge as a legal clerk and bailiff.

  • Assist the JCA as needed.

Knowledge, Skills and Abilities

Knowledge, Skills, Abilities - The job requires knowledge of modern methods and techniques of dealing with individuals in custody; criminal attitudes and behavior patterns; the social factors underlying criminal behavior; rules, regulations, practices and procedures related to the day-to-day operation of the Justice Court. This job requires the ability to interpret and enforce institutional rules, regulations, and other policies with firmness, tact and impartiality; effectively direct, and instruct defendants individually and make accurate risk assessments and read, speak, and write English effectively and interpret written material; make simple arithmetic calculations; use electronic information equipment and specific systems utilized within the department; enter data accurately; use word processing software to prepare clear and concise reports; accurately follow oral and written directions; promote acceptable attitudes and behavior of defendants; work with and around a wide variety of people; make quick, effective and reasonable decisions and take appropriate action to resolve issues.

Physical Requirements

• Frequent standing, sitting, bending, stooping, twisting of waist, and side-to-side turning of neck. • Fine finger dexterity to operate keyboards and writing materials. • Must give verbal commands in a loud, clear, understandable voice, and have excellent vision and hearing.

Education Requirements

Please indicate the minimum qualifications for this position. Typically, this should require a High School diploma/GED and 3 years of office/administrative experience. Also include any software requirements you have for the first day of the job. The job requires freedom from illegal use of drugs and freedom from use and effects of drugs and alcohol in the workplace. Persons who have been found guilty by a court of law of abusing, neglecting or mistreating individuals in a health care setting are ineligible for employment in this position. Must pass a background check.

Job Advertisement

Court Compliance Officer may.2023.pdf


As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation. Criminal Background Investigation is required as part of the Conditional Offer of Employment. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. Testing: Individual hiring departments at Madison County may elect to administer pre-employment tests/screenings, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at Madison County, as legally required (e.g., Form I-9). Job Notice: The responsibilities outlined in this job notice have been designed to indicate the general nature and level of performance for this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities and qualifications required of employees assigned to this position. Madison County is an Equal Opportunity Employer. Madison County does not discriminate on the basis of age, race, color, national origin, religion, creed, disability, marital status, sex, political belief (in government) or retaliation .