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State of Montana Administrative Assistant in Warm Springs, Montana

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within Montana State Hospital. TheMontana State Hospital (MSH) in Warm Springs provides inpatient psychiatric treatment for adults with serious mental illness. MSH is the only public psychiatric hospital in Montana that serves people admitted from communities across the state. This position provides administrative support to the Clinical Services department and the Therapeutic Learning Center at Montana State Hospital. This position communicates program updates to staff through written and verbal correspondence as well as attends meetings. * * Why Join DPHHS Our mission at DPHHS is to serve Montanans in their communities to improve and protect the health, safety, and well-being, and to empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents. TheState of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience. Qualifications for this Career Opportunity * Must have a thorough knowledge of administrative practices and office procedures. * Must have thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures. * Must be able to demonstrate effective decision-making and problem-solving skills. * Must be able to multitask, organize and prioritize work. * Must be able to communicate clearly and be able to maintain confidentiality when dealing with sensitive material. * Must be proficient in the use of standard office equipment (facsimile, copy machine, etc.), including a personal computer and common software including Windows, Word, Excel, Outlook and Access. * Must have exemplary customer service skills. * Must have good interpersonal skills and be able to respond to stressful situations in a manner that helps the other individual de-escalate. * Ability to maintain confidentiality. * Ability to establish and maintain effective relationships with staff, management, professional medical staff, and patients. * Meet minimum qualifications: o High School Diploma or equivalent. o Two years of experience performing administrative, office or clerical support. o Ability to type 45 wpm (net) with a minimum of 80% accuracy.* o Pass skills-based Microsoft Excel test with a minimum score of 80%.* o One year experience in record retention processes and requirements preferred. o Other combinations of education and experience may be substituted on a case-by-case basis. Skills-based Test Instructions: · Visit · Click on Assessment Taker Login · Enter applicable test code (below) in the field o For the Typing test use code: 9e0cbcf4c43cd6d9 o For the Excel test use code: f5174641e8506b48 *How to Apply To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position. * Resume * References * Skills Assessment Results Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below. Montana State Hospital LinkedIn Montana State Hospital Website Additional Information This position may be eligible for a statutory $1.50 an hour base pay increase effective July 1, 2024. This position is open until filled with frequent screening of applicants. Title: Administrative Assistant Location: Warm Springs Requisition ID: 24140928