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State of Montana Staffing Office Supervisor in Warm Springs, Montana

Job Overview: The Staffing Office Supervisor oversees the time and attendance performance of all staff at the Montana State Hospital. This position is heavily involved in staff schedule maintenance and approval of time off requests and is the first point of contact for all staff attendance inquiries. This position also participates in staff recruitment and selection activities. Experience, training, knowledge, skills, abilities, and other qualifications must be entered into the online application. Additional materials submitted, but not requested, will not be considered. Montana State Hospital LinkedIn Montana State Hospital Website Work for the state you Love to Live in. Your paycheck is just part of a total compensation package. Eligible employees have access to competitive, innovative benefits packages at an affordable cost. All beginning on your first day of employment. Highlights of our innovative benefit package include: * Access to No Cost health centers * Low-cost Medical, Dental and Vision insurance * Retirement plan with employer * 15 Vacation days each year * 12 Sick days each year * 10 Paid Holidays each year * Public Service Student Loan Forgiveness program* * Student Loan Repayment program* * Flexible Spending Accounts * Employee Assistance Program * Wellness Programs * One free meal per shift * Shift differential* Subject to eligibility rules *Montana State Hospital complies with MT House Bill 702 Prohibiting Discrimination Based on a Person's Vaccination Status or Possession of an Immunity Passport. Direct Link to MT HB 702 Essential Duties or Responsibilities: 1. Supervision of Staff 60% * Provides supervision for non-licensed direct care staff and determines the need for, and secures, overtime staff in accordance with established guidelines and payroll/attendance tracking software. * Enforces Hospital policy primarily related to time and attendance with staff and utilizes problem solving techniques to promote optimal outcomes. * Participates in recruitment, selection and retention activities including interviews, application processing, hiring, and preparing progressive discipline documentation. * Represents the Hospital at recruitment events and assists in recruitment efforts. * Supervises daily staffing schedules and reports to reflect approved leaves, report offs, and hiring of overtimes to ensure accurate information for preparation of pre-payroll records. * Approves time sheets for licensed and non-licensed direct-care staff. * Provides on-site training for time and attendance policies and procedures; participates in onboarding staff in new employee orientation. * Acts as first point of enforcement for all staff attendance, including, but not limited to, tracking call offs for all staff, identifying potential disciplinary or medical concerns within staff attendance trends, creating staffing reports, identifying trends, and other management analysis functions. 1. Administrative Support 35% * Provides personnel support through tracking and maintaining administrative files such as, but not limited to, license verification, degree verification, and performance appraisals. * Provides appropriate documentation and acknowledgement of staff resignations. * Prepares documents for training classes, new employee orientation, meetings, and other staff support departments within Montana State Hospital. * Scans and files new hire paperwork, training documents, vacancy announcements, and other pertinent staff documents. * Enrolls and instructs new staff of expectations within the timekeeping system. * Assist in special projects for various departments throughout the hospital. 1. Other Duties as Assigned. 5% Physical and Environmental Demands:Office conditions with time constraints and possible interruptions during work periods. Contact with hospital executive staff, team leaders, and clinical staff on all treatment units within the hospital. May include long periods of sitting and standing. Requires use of phones and other electronic communication devices, frequent contact with staff, the public,_patients,and repetitive motion. *Knowledge, Skills and Abilities:* (Required for first day of work) * Communicates effectively orally and in writing * Organizes and prioritizes tasks * Keeps records, files documents, tracks and reports data related to staffing * Maintains attention to detail and is thorough in completing work tasks * Prioritizes work assignments on a daily basis * Knowledge of basic payroll principals * Proficient in the use of computer software such as Word, Excel, and Outlook * Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. * Ability to deal with sensitive and confidential information and follow policy and procedure. * Effective communication with hospital staff * Ability to maintain objective judgement and decision making *Supervision* * The number of employees supervised by this JD is: Variable by shift. *Minimum qualifications*(Education and Experience)*:* * High School Diploma or Equivalent * Two years of job-related work experience preferred * Two year’s supervisory experience preferred * Other combinations of education and experience will be evaluated on a case-by-case basis *Special Requirements:* * Excel test is required with minimum score of 80% This required skills tests can be accessed at * Hover over the Login box on the top right of the screen, then enter the applicable test ID (listed below) in the Test Taker window then click Go. A printout of the results*must_be uploaded with your application. Applications without the test results will not be considered. Microsoft Excel 2016 - Simulation Beg/Int assessment Test ID: f5174641e8506b48 Candidates will be evaluated to determine if they meet the minimum qualifications listed above and on the extent to which the application materials show the candidate possess the knowledge, skills, and abilities associated with this position. The selection process may consist of review of application materials (application, resume, cover letter...), physical assessment, job skill test, interview(s), background check and reference checks. Candidates whose application and supporting documentation (cover letter, resume) do not clearly indicate all minimum qualifications are met will not be considered. Job: Healthcare Support *Title: *Staffing Office Supervisor Location: Warm Springs Requisition ID: 21142662